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5 Things you Need to Know about Bike Parcel by Train in India

Transporting a bike by train in India is one of the most reliable and cost-effective methods, especially for long-distance travel. Whether you are relocating, gifting a bike, or simply want to avoid riding your two-wheeler over a long journey, Indian Railways offers bike parcel services that are widely accessible and affordable. However, there are a few things every sender should be aware of before opting for this service.

This comprehensive guide explains the process, documents required, safety precautions, charges, and tips for a smooth bike parcel experience via Indian Railways.

1. Bike Parcel vs. Luggage Know the Difference

When sending a bike by train, you have two options:

  • Parcel: You can send your bike as a parcel, even if you are not traveling yourself. It will be transported in a separate parcel van.
  • Luggage: If you are traveling on the same train, you can book your bike as luggage and carry it in the same train.

Parcel Service is usually cheaper but slower. Luggage Booking allows faster delivery, but it 's costlier and requires you to have a confirmed ticket.

2. Locate the Nearest Parcel Office at a Railway Station

Not all stations provide bike parcel services. You must visit the nearest major railway station with a parcel booking office. There, you can:

  • Confirm whether the destination station accepts two-wheeler parcels.
  • Inquire about charges based on weight and distance.
  • Check the schedule and expected delivery timeline.

Tip: Always arrive early, as booking and packing can take time.

3. Required Documents for Bike Parcel Booking

Indian Railways requires proper documentation to avoid misuse or theft. You must carry:

  • Photocopy of Bike 's Registration Certificate (RC)
  • Valid Government ID Proof (like Aadhaar, PAN, or Driving License)
  • Bike Insurance Copy (if asked)
  • Train Ticket (if booking as luggage)

Keep original documents handy for verification. Without the RC, your bike will not be accepted for transport.

4. How to Prepare Your Bike Before Parceling

To ensure safety and avoid issues at the station:

  • Empty the fuel tank completely (mandatory as per safety regulations).
  • Disconnect the battery (optional but recommended).
  • Remove any loose accessories or valuable add-ons.
  • Get the bike professionally packed using jute bags or bubble wrap, usually available near railway parcel counters for ₹300 ₹700.

Some stations may also insist on securing the bike 's handlebar and footrests with ropes.

5. Booking Process and Parcel Charges

Here is the standard procedure:

  1. Visit the parcel office with your documents and bike.
  2. Submit the parcel form and pay the applicable fees.
  3. Get the bike weighed and an official receipt issued.
  4. Your bike will be tagged with a parcel number for tracking.

Parcel Charges vary based on:

  • Weight of the bike (typically between 100 to 200 kg)
  • Distance between origin and destination
  • Packing charges (if availed at station)
  • Insurance (optional but recommended)

A rough estimate:
For a 150cc bike between Delhi and Mumbai (around 1400 km), the cost can be ₹1,200 ₹2,000.

6. Delivery & Collection at Destination

Once the bike reaches the destination:

  • The recipient must present a copy of the booking receipt and valid ID proof.
  • Bike handover is allowed only during working hours of the parcel office (usually 10 AM to 5 PM).
  • Inspect the bike on delivery for any visible damages.

Tip: Some parcel offices may charge a storage fee if you delay collecting your vehicle.

7. How Long Does It Take for the Bike to Reach?

Delivery time depends on the parcel load, route, and train type. Generally:

  • Parcel Booking: 3 to 7 days
  • Luggage Booking (same train): Same day or next day

Avoid peak festival seasons or monsoon delays for smoother transit.

8. Tips for Hassle-Free Bike Transportation by Train

  • Choose major stations as pickup and drop-off points they 're faster and safer.
  • Avoid using petrol during the journey to prevent fines or delays.
  • Always insure your bike for added protection.
  • Do not leave any personal items in the bike Indian Railways is not liable for theft or loss.
  • Use IRCTC or Indian Railways portal to track parcel services and train schedules.

 

9. Common Mistakes to Avoid

  • Booking at the last moment
  • Forgetting to carry original RC or ID
  • Not packing the bike properly
  • Leaving fuel in the tank
  • Expecting doorstep delivery (Railways do not provide this)

10. Why Consider Professional Bike Transport Services?

If you are short on time or want a more secure experience, you can opt for private bike transport companies that manage the entire railway booking, packing, and delivery process for you.

Advantages:

  • End-to-end handling
  • Insurance coverage
  • Tracking and customer support
  • Doorstep pickup and delivery (combined with rail or road)

CarBikeMovers.com connects you with verified bike shifting professionals who use both train and road modes based on your preference and budget.

Final Thoughts

Sending your bike by train in India is economical, eco-friendly, and generally safe, provided you follow all the rules and precautions. From documentation and packaging to booking and delivery, planning ahead is the key. Always compare rail and road options and choose what suits your timeline and budget the best.

If you need professional assistance, CarBikeMovers.com offers end-to-end solutions for bike transport across India.